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Employment

Spirit Rock’s campus is set on more than 400 acres in beautiful Marin County, just 19 miles north of the Golden Gate Bridge. A position on staff at Spirit Rock is a wonderful opportunity to explore work as practice in a supportive and caring environment. Spirit Rock offers a range of meditation classes, programs, and residential meditation retreats. Spirit Rock has a 96 bed residential retreat center and a staff of approximately 50. We have a wide range of positions requiring a variety of skills.

Spirit Rock Meditation Center is an equal opportunity employer and makes employment decisions on the basis of merit. Spirit Rock policy prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination against a person who is perceived to have any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.

 


 

JOB OPENINGS:

Director of Programs

Event Manager

Human Resources Manager

Development Associate

 

 

 


 

Director of Programs

 

JOB SUMMARY

The Director of Programs and Community Development’s (DPCD) goal is to expand and deepen Spirit Rock’s impact, influence, and effectiveness in bringing the Dharma to the western world. The DPCD is responsible for overall programming (residential and non-residential) achieving organizational and program goals, and nurturing strong relationships with teachers and other stakeholders. The DPCD leads a team of program staff who are directly responsible for all Spirit Rock programming, non-residential operations, and Family and Volunteer Programs. The DPCD is a key member of the Director’s team with leadership in organizational effectiveness, strategic clarity, and fiduciary oversight of the Programs Department.

KEY RESPONSIBILITIES
1. In collaboration with the Executive Director (ED) and our Governing Teacher Council, craft strategic goals for short-term and long-term program success.
2. Bring operational acumen to program vision and plans with oversight of the design, development, and implementation of the annual schedule of programs (residential and      non-residential).
3. Expand programs through envisioning, designing, gaining approval for, and implementing programs, program changes and initiatives.
4. Overall responsibility to program and overall responsibility for the operation of Spirit Rock’s new Community Meditation Hall.
5. Build strong relationships with the Spirit Rock teachers, including the Teacher Council, visiting teachers/presenters and our Teacher Trainees.
6. Work with lead teachers to design -- and with key staff to implement -- multi-year retreat programs, online programs, and other programs.
7. The DPCD directly manages a staff of four and is a key member of several Spirit Rock governing committees.

Director of Programs and Community Development Mindsets:
1. You have an enthusiastic spirit. You’re resourceful, tenacious and at ease with ambiguity, shifting priorities, and rapid change.
2. You seek continuous learning and improvement. You bring problem-solving orientation to your work, and instinctively seek opportunities to gain feedback and improve.
3. You are a strategic thinker and a tireless doer. You are valued for your creative ability and for your willingness to do what it takes to get the job done.
4. You possess a ‘can do’ attitude. You are known for ‘getting things done’ and you quickly move to fill in gaps and unmet needs. You like to roll up your sleeves but you are also a strong delegator. The notion of doing something you haven’t done before is exciting to you.
5. You love to work with and collaborate with a team. Although you are a strong decision maker you believe in engaging with stakeholders, getting buy-in, and including outside perspectives.
6. You see the forest and the trees. You have strong attention to detail but never lose sight of the big picture. You instinctively understand how the pieces fit together, and you develop recommendations that balance perspectives across the organization.

QUALIFICATIONS
You have a passion for the mission of Spirit Rock and have a deep understanding and practice in Theravada teachings. You have a personal practice and you are interested in the current landscape of Buddhism in 21st century Western culture. Additionally,
1. You are an exceptional operations, project, and staff manager that roles up their sleeves to get the work done.
2. You have prior experience working with curriculum development/programming. Experience in online programming helpful.
3. You thrive in a fast paced environment with a multitude of needs and priorities. Multi-tasking is second nature to you.
4. You inspire trust and respect. You possess deep integrity, and inspire confidence in others through a combination of passion, intelligence, and humility.
5. You know how to translate big picture strategy into a detailed implementation plan.
6. You are able to influence without formal authority. You build strong working relationships, and know how to manage up, down, and across. You have successfully driven          results in situations that require buy-in from multiple stakeholders even where you lack formal ‘seniority” or authority.
7. You have outstanding organization and time management skills. You keep many balls – big and small- in the air, without letting any drop. You’re able to manage multiple        critical deadlines, and also help your teammates maintain focus on the most important initiatives.
8. You have excellent oral, written, and public speaking communication skills.

COMPENSATION AND BENEFITS
Competitive salary commensurate with experience. Excellent benefits package includes paid medical, dental, and chiropractic/acupuncture insurance; flexible spending account; 403b retirement savings plan; paid time off to attend Spirit Rock retreats; attendance at Spirit Rock classes; paid vacation; paid holidays; and paid sick leave. 

APPLICATION PROCESS
This is an excellent opportunity to work in the executive division of a growing, internationally acclaimed organization. To apply, send resume with cover letter and salary history to: dpcd_job@spiritrock.org.   Applications without cover letters will not be considered. No telephone calls please.

Spirit Rock is an equal opportunity employer and we place a high value on workforce diversity.

 


 

 

Event Manager

 

JOB SUMMARY

Responsible for oversight of logistical planning, implementing and managing all (100+) Spirit Rock non-Residential events and online programs; either directly or via supervision of Events staff.  Oversees Spirit Rock’s front office including staffing and policy management.  Works in partnership with Spirit Rock’s Bookstore Manager to ensure its smooth operations.

KEY RESPONSIBILITIES

Events

Ensure proper planning and execution of all Spirit Rock non-Residential programs (weekend day-longs, weekly classes, benefits, special events and on-line classes) in the Community Meditation Hall (CMH) and on occasion Upper Retreat Hall.

  • Develop and implement consistent program planning guidelines, processes and procedures for pre/during/post event logistics.
  • Work as primary event contact when needed due to short-staffing (illness), event volume or when the level of program (i.e. benefits) merit more senior management.
  • Ensure event Registration process is efficient and accurate pre/during/post program.Create documentation for all Registration procedures and act as back-up for Registrar if Required due to staffing illness/emergency.
  • Ensure coordination of online classes (i.e. Essential Buddhist Teachings series and Introduction to Insight Meditation). This includes:updating event descriptions, assigning dharma buddies, coordinating Practice Guides, managing weekly video check-ins and other ongoing communications.
  • Work with Facilities Manager, to ensure and maintain appropriate equipment needed for sound/recording needs. Work with outside sound technicians as needed for events.Delegate to Events Coordinator as possible. Back up for retreats.
  • Oversee Events Assistant in relation to all Continuing Education (CE) credit offerings for relevant SR events.
  • Ensure proper planning of monthly Monday-night dinner including partnering with Retreat Operations on date/teacher selection and Dining Hall coordination.

Personnel Management

Supervise, train and manage all Event staff currently consisting of one Events Coordinator (f/t), one Events Assistant (p/t), one online class & CE Coordinator (p/t), one Front Office Coordinator/Events Support (f/t) and one Events Registrar (f/t).

  • Schedule staff members for on-site support of programs.
  • Manage the annual performance Review process consisting of initial goal-setting and year-end evaluations with written documentation in support of Review.
  • Assess employee utilization and workload to determine appropriate staffing levels.  If appropriate, develop business case to add/subtract/supplement headcount.

Program Development

Note:  The majority of the programs and teachers scheduled at Spirit Rock are managed by the Program Weaver. However, there are a handful of events that the Event Program Manager is responsible for from a programs perspective which includes the booking of teachers and other speakers.  These programs are as follows:

Schedule Monday night class teachers and communicate schedule to relevant stakeholders including Event staff, Volunteer Coordinator, Communications and Kitchen.  

  • Ensure ongoing week-day classes have appropriate teacher and volunteer support.
  • Schedule teachers and dates for four-six diversity related events per year, including up to four POC, one Allies and two LGBTQ events per year plus a Benefit.
  • Work with Volunteer Coordinator to develop Community building programs, including Monday Night Community, Volunteer Practice Guides, and others as directed.

Internal Partnerships

  • Partner with program weaver to develop and implement clear guidelines that ensure effective hand-off between initial speaker booking and event management process.
  • Partner with Communications department to ensure effective use and to make recommendations for program collateral and marketing materials. Proof communications:newsletter/calendar, website, confirmation letters and postcards, and alert staff regarding discrepancies, facilitate changes in our database and/or website as needed.
  • Partner with Development to execute all benefit events and support Spirit Rock’s ongoing giving campaigns such as the Fund for Spirit Rock and the Capital Campaign. Ensure scholarship opportunities are promoted and accessible as appropriate.
  • Partner with Volunteer Coordinator to ensure the appropriate level of on-site volunteer support is available for every program. This includes pre-planning and post-event reporting.
  • Partner with Caretakers, Housekeepers and external vendors to ensure the upkeep and overall care of the CMH and Front Office as it relates to Events.
  • Member of Spirit Rock Management Team and Social Media Group.

Teachers

 

  • Ensure effective feedback opportunities for program teachers related to the organization and logistics of the event.
  • Work with Program Weaver in developing and maintaining guest teacher letters of agreement.
  • Ensure letters of agreement are in place for visiting and benefit teachers where appropriate.
  • Ensure appropriate communication related to attendance numbers, handouts, audiovisual and other logistical needs is offered to the teachers before, during and after the event.
  • Ensure proper payment of teacher fees/dana and reimbursement of teacher travel expenses.
  • Coordination of future (2107) SR/IMS Teacher Training Program, as directed by teaching team. Includes coordinating communications to and from teachers and trainees, Reserving training space, organizing training materials, maintaining trainee Records and budget tracking.

Front Office Management/Customer Service

Ensure the efficient operations of the front office which includes Spirit Rock’s main reception area and phone system plus all shipping/receiving. 

  • Communicate with public regarding events-related and other questions.
  • Ensure effective feedback opportunities participants and volunteers to ensure program quality and improvements.
  • Assess and manage situations with mentally unstable visitors. Provide staff training for identifying and managing such situations.

Database Maintenance & Reporting

 

  • Ensure all programs booked directly (see message under Program Development in this job description) are entered into our Raiser’s Edge (RE) database.
  • Ensure all Live Stream/Online events are entered into RE.
  • Initiate review of weekly proofing reports and work with relevant staff to make needed changes. Develop systems for interface of Blackbaud/RE events entry, corrections, and confirmation letters.

Financial Management

  • In cooperation with DPCD and Spirit Rock’s budgeting timelines, prepare data for and work with Program Weaver in creating annual non-Residential events budget.
  • Oversee processing and tracking of event income according to established SR financial procedures. Maintain cumulative yearly statistics and data on non-residential events and regular updates to budget to actuals report, including a monthly and ad hoc reports to appropriate stakeholders.

 

QUALIFICATIONS

  • Three + years of experience in event and/or hospitality management.
  • Supervisory experience including annual review and goal setting.
  • Experience in process development, documentation, implementation and follow-through as related to project or event management.
  • Experience with Raiser’s Edge or equivalent software a plus.
  • Knowledge of Theravada and other teachings as appropriate for Spirit Rock.
  • Ongoing Dharma practice a plus.
  • Flexible schedule – willing to work nights and weekends when required.

 

COMPENSATION AND BENEFITS
Competitive salary commensurate with experience. Excellent benefits package includes paid medical, dental, and chiropractic/acupuncture insurance; flexible spending account; 403b retirement savings plan; paid time off to attend Spirit Rock retreats; attendance at Spirit Rock classes; paid vacation; paid holidays; and paid sick leave. 

 

APPLICATION PROCESS
To apply, send resume with cover letter and salary history to: eventsmanagerjob@spiritrock.org. Applications without cover letters will not be considered. No telephone calls please.

 


 

Human Resources Manager

Spirit Rock Meditation Center is an internationally known Buddhist Insight Meditation retreat center in Marin County, CA (located 19 miles north of the Golden Gate Bridge) that offers a range of classes, events, and residential meditation retreats. Spirit Rock is located on a beautiful campus with offices/facilities on 400 acres of land and a staff of approximately 55.

JOB SUMMARY
In partnership with Spirit Rock senior leadership, the Human Resource Manager (HRM) establishes human resources objectives in line with organizational goals and values. Fosters employee commitment and satisfaction through planning/managing human resources programs. The HRM also ensures that the human resource management practices (actions and communications) reflect the values of the organization. Key responsibilities include:
• Implement human resources objectives by establishing department accountabilities, including employee acquisition, appropriate staffing levels, compensation and benefits, training and development, employee relations and retention.
• Hold responsibility for the Staff Dharma Program and works closely with the Staff Dharma Teacher.
• Provide leadership, expertise, guidance, and direction to Spirit Rock Directors and Managers in recruiting, selecting, orienting, training, coaching, counseling, and performance related issues.
• Provide management training in all aspects of human resources including promotions, conflict resolution, terminations, and sexual harassment.

QUALIFICATIONS
• 3-5 years of Manager level experience in human resources, which includes the areas of recruitment, salary administration, benefits administration, training, employment law, employee relations, organizational development, budgeting, planning, and reporting.
• Excellent communication skills, both written, verbal and presentation.
• Strong interpersonal skills with an ability to manage difficult situations and resolve conflicts.
• Ability to seek-out and consider new ideas and creative ways to resolve problems or enhance existing programs.
• Ability to multi-task and to maintain professionalism in a fast paced, changing environment.
• Understanding and integration of the Dharma into day-to-day work life, communications, and behavior.
• SHRM preferred.

COMPENSATION AND BENEFITS
Competitive salary commensurate with experience. Excellent benefits package includes paid medical, dental, and chiropractic/acupuncture insurance; flexible spending account; 403b retirement savings plan; paid time off to attend Spirit Rock retreats; attendance at Spirit Rock classes; paid vacation; paid holidays; and paid sick leave.

APPLICATION PROCESS
Please submit a cover letter, resume, and salary history to hrmgrjob@spiritrock.org. Open until filled. No telephone calls please.

 


 

Development Associate

JOB SUMMARY
The Development Associate (D.A.) is a key member of the Development Department – ensuring that our donors’ gifts are processed accurately and efficiently, supporting all administrative operations and executing fundraising activities in conjunction with the Senior Development Manager and Director of Development; provides support and project management for fundraising initiatives, including appeals, special events, and donor stewardship. 

KEY RESPONSIBILITIES
Support overall data integrity and all data entry functions in Raiser’s Edge; process donations and prepare acknowledgement letters and correspondence; write and maintain written donation entry procedures, maintain letter templates; update and correct database records; manage all semi-monthly electronic funds transfers; track and report fundraising results and provide reports and analysis to Senior Development Manager on a timely basis; maintain close contact with accounting to reconcile database records; assist in developing and coordinating special events; supervise internal volunteers for department, project tracking, and coordinating activities between the Development department and other departments (including accounting), committees and our community.

QUALIFICATIONS
The ideal candidate will have a minimum of two years’ experience in an administrative position, preferably in a non-for-profit development office; proficient in Microsoft Office Suite; strong and effective verbal and written communication skills; highly organized and motivated; ability to coordinate and prioritize multiple projects with meticulous attention to detail; knowledge of and sincere interest in the exploration of bringing mindfulness to all activities of daily life ; Raiser’s Edge database management experience required.

COMPENSATION AND BENEFITS
Competitive salary commensurate with experience. Excellent benefits package includes paid medical, dental, and chiropractic/acupuncture insurance; flexible spending account; 403b retirement savings plan; paid time off to attend Spirit Rock retreats; attendance at Spirit Rock classes; paid vacation; paid holidays; and paid sick leave.

APPLICATION PROCESS
Priority will be given to applications submitted by March 20, 2015. To apply, send resume with cover letter and salary history to: devassocjob@spiritrock.org.  Applications without cover letters will not be considered. No telephone calls please.

Spirit Rock is an equal opportunity employer and we place a high value on workforce diversity.

 

 


 

 

FOR ALL SPIRIT ROCK POSITIONS:

Spirit Rock Meditation Center is a spiritual practice center devoted to the teaching of Insight Meditation in the Buddhist tradition. We strive to create a work environment that reflects the Buddha’s teachings with a special emphasis on seeing our work as an essential aspect of our spiritual practice. As such, we seek employees who have a sincere interest in and commitment to the exploration of bringing the practice of mindfulness to bear on all activities of daily life.

The following qualities and abilities are expected of all employees at Spirit Rock:

  • Ability to work well with people of diverse ethnic and cultural backgrounds.
  • The ability to work collaboratively.
  • Flexibility and the ability to compromise.
  • Honesty and integrity.
  • Active listening skills.
  • The ability and willingness to express appreciation to others.
  • Openness to constructive feedback.
  • Strong interpersonal skills.
  • The ability to lead, follow, take initiative, or take direction and the judgment to know when each is appropriate.
  • The ability to delegate both Responsibility and authority appropriately.
  • Reliability.
  • Efficient time management skills including the ability to prioritize effectively.
  • The ability to differentiate between one’s role in achieving Spirit Rock’s goals as defined by one’s specific job description vs. one’s own personal objectives and spiritual growth.
  • Physical: Occasionally required to lift, carry, push or pull objects up to 30 pounds. Frequently required to perform moderately difficult manipulative tasks such as typing, writing, etc. Excellent typing and computer skills are required (word processing and data entry). Must be able to sit, walk or stand for extended periods.
  • Sensory: Frequently Required to Read and write documents, financial Reports and plans. Must be able to distinguish normal sounds with some background noise, as in answering the phone, interacting with Residents and staff, etc. Must be able to speak clearly and understand and be understood using the English language.
  • Cognitive: Frequently required to concentrate in considerable detail with occasional interruption. Must be able to attend to a task/function through to completion. Frequently required to understand and relate to specific ideas, several at a time. Must be able to remember multiple tasks and assignments given to self and others over a period of days and months. Must be able to shift priority and move from one task to another with ease, including the ability to multi-task.
  • Equipment: Ability to drive a car. Occasionally required to drive to work functions at other locations or make pick-ups and deliveries. Must maintain a valid driver’s license. Frequently required to use equipment such as copiers, telephone, and fax machines.

Spirit Rock is an equal opportunity employer and places a high value on workforce diversity.

 

 

© 2014 Spirit Rock - An Insight Meditation Center
PO Box 169 • Woodacre, CA • 94973